Most "AI automation" advice is either too technical or too fluffy. Here are five systems you can implement without code.
System 1: Inbox triage with decision rules
Goal: turn email or message threads into a decision: reply, delegate, defer, or delete.
How: paste a short thread, ask for (a) summary, (b) decision options, (c) a draft reply, (d) risks if you ignore it.
Why it works: it reduces cognitive load. You stop rereading the same thread.
System 2: Meeting notes → actions in one pass
Goal: convert messy notes into owners, deadlines, and next steps.
How: paste notes, ask the model to produce an action table and open questions. Then ask it to draft the follow-up message.
Why it works: meetings stop being "memory tests."
System 3: Draft + critique loop for anything customer-facing
Goal: avoid sending weak first drafts.
How: request an initial conservative draft, then ask for critique and a tightened version. Keep facts stable.
Why it works: it separates correctness from polish.
System 4: Knowledge distillation (long docs → reusable notes)
Goal: turn articles, PDFs, or internal docs into a reusable brief.
How: ask for: key claims, evidence strength, implications, and a short "what to do next" list.
Why it works: you retain decisions, not just summaries.
System 5: Weekly planning that compounds
Goal: stop repeating the same decisions every Monday.
How: ask for a weekly plan with priorities, time blocks, risks, and a "smallest viable" version if the week goes sideways.
Why it works: it builds a repeatable cadence.
If you want these as reusable templates (and not just ideas)...
The Pro Power Guide has workflows you can run weekly, with the exact assets organized for reuse.